Collection and Use of Personal Information
“Personal Information” means information that can be associated with a particular user. The two charts below detail – separately with respect to the Services and the Site – what Personal Information we collect, how we collect it, and why we collect such Personal Information.
We do not share Personal Information, except as explained below under “Sharing of Personal Information.”
Sharing of Personal Information
Third-Party Contractors – We may use contractors (“Service Providers”) to perform limited services on our behalf, such as hosting websites and providing email services. Service Providers are required to obtain only the Personal Information they need to perform the function for which they are hired, to maintain the confidentiality of Personal Information, and not to use Personal Information for any other purpose.
Compliance with Law and Prevention of Harm – We may disclose Personal Information if we have a good faith belief that such disclosure is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce any applicable terms of service, including investigations of potential violations thereof; (iii) detect, prevent, or otherwise address fraud or security issues; or (iv) protect against harm to the rights, property or safety of the Company, our users, yourself or the public. We may be required to disclose Personal Information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.
Business Transitions – We may share information with businesses that are legally part of the same group as the Company, or that become part of that group. We reserve the right – in the event of a business transition such as a merger – to transfer Personal Information to a new business owner, on the condition that such Personal Information must be treated in accordance with this Policy.
Aggregated and De-identified Data – As noted above, this Policy addresses the collection and sharing of Personal Information, that is, information that can reasonably be connected with a particular user. We may occasionally de-identify and/or aggregate Personal Information – to the extent permitted by law – to the point that it can no longer be associated with a particular user. When that occurs, such information is no longer Personal Information, and is no longer subject to the restrictions described above.
Sale of Personal Information – We do not sell Personal Information.
Users’ Rights Regarding Personal Information
Users of both the Site and the Service have the right to request information about our collection, use, and disclosure of their information (a “Request to Know”), including:
Users of both the Site and Service also have the right to request that we delete their Personal Information (a “Request to Delete”).
Requests to Know
Users may submit a Request to Know by emailing us at firstname.lastname@example.org.
Users may submit two types of Requests to Know: (1) A request for the specific pieces of Personal Information that we have collected about you in the past twelve months; or (2) a request for the categories of Personal Information that we have collected about you in the past twelve months, and how we have used and disclosed that Personal Information.
When you submit a Request to Know, we may ask you to provide certain pieces of information in order to verify your identity, such as your name, email address, and phone number. If you submit a Request to Know for the specific pieces of information that we have collected about you, we may also require you to submit a signed declaration under the penalty of perjury stating that you are the consumer whose Personal Information is the subject of the Request to Know.
If we are able to verify your identity, we will respond to your Request to Know by: (a) providing the requested information; or (b) explaining why we are not required to provide the requested information. If we are unable to verify your identity, we will respond by explaining why we cannot verify your identity. We will confirm receipt of your Request to Know within 10 days and will respond to your Request to Know within 45 days. If a response requires additional time, we will notify you of the basis for the delay and may extend our response period up to an additional 45 days.
If we provide the information requested, we will provide the information free of charge and in a readily useable portable format. We have no obligation to provide Personal Information to you more than twice in a 12-month period. If a Request to Know or series of Requests to Know are manifestly unfounded or excessive, we may charge a reasonable fee for processing the Request(s) to Know, or may refuse to process the Request(s) to Know.
Requests to Delete
Users may submit a Request to Delete by emailing us at email@example.com. When you submit a Request to Delete, we may ask you to provide certain pieces of information in order to verify your identity, such as your name, email address, and phone number. If we are able to verify your identity, we will respond to your Request to Delete by (a) deleting your Personal Information and, if applicable, directing any of our Service Providers to delete your Personal Information; or (b) explaining why we are not required to delete your Personal Information. We may choose to delete Personal Information by de-identifying, aggregating, or completely erasing the Personal Information. We will specify the manner in which we delete your Personal Information.
If a Request to Delete or series of Requests to Delete are manifestly unfounded or excessive, we may charge a reasonable fee for processing the Request(s) to Delete, or may refuse to process the Request(s) to Delete.
Protection and Retention of Personal Information
We follow generally accepted industry standards, including the use of appropriate administrative, physical, and technical safeguards, to protect Personal Information. The appropriate administrative, physical, and technical safeguards employed by us may vary depending on the nature of Personal Information collected, with more stringent measures applied to information of a more sensitive nature.
No method of transmission over the Internet or method of electronic storage, however is entirely secure. Therefore, while we strive to use appropriate administrative, physical, and technical safeguards to protect Personal Information, we cannot guarantee its absolute security or confidentiality. Please be aware that certain Personal Information and other information provided by you in connection with your use of the Service or the Site may be stored on your device (even if that information is not collected by us). You are solely responsible for maintaining the security of your device from unauthorized access.
Personal Information will be retained for as long as is reasonably necessary to achieve the purposes set forth in this Policy, and to comply with all applicable laws.
International Users – Use of the Site and Service is limited to individuals located in the United States of America. The Company and its servers are located in the United States and are subject to applicable local, state, and federal laws. Users who choose to access the Service or the Site do so on their own initiative and at their own risk, and are responsible for complying with all applicable laws, rules and regulations. Users who choose to access the Service or the Site consent to the use and disclosure of information in accordance with this Policy and subject to such laws. We may limit the Service’s or the Site’s availability, in whole or in part, to any person, geographic area or jurisdiction we choose, at any time and in our sole discretion. We do not represent or warrant that the Service or the Site, or any part thereof, is appropriate or available for use in any other jurisdiction.
Children’s Privacy – The Service and the Site are neither directed to nor structured to attract Users under the age of 21. If you are under the age of 21, you are not permitted to use the Service or the Site. The Company does not knowingly collect Personal Information from users under the age of 21. If you are a parent with concerns about children’s privacy issues in conjunction with the use of the Service or the Site, please contact the Company at firstname.lastname@example.org.
If you have questions about this Policy, please contact email@example.com.
The effective date of this Policy is December 1, 2021.